“eRecording” is the process of filing and recording documents with the county clerk’s or recorder’s office via the Internet that would otherwise be sent by express mail or courier service.

More than a trend in land record document submission, eRecording is a government priority. Federal (ESIGN) and state (UETA and URPERA) legislation has established the legal basis for secure electronic recording, and dozens of states and counties are already eRecording today.

eRecording consists of the following simple, five-step workflow process:

submit > receive > review >  record > return

> submit You, the document “submitter” (title company, bank, attorney, etc.), prepare a document for submission to the county and scan the document, converting it into an electronic image. You then review the image for accuracy and submit it via the Internet to the county along with any comments.

> receive Seconds after you send the document, a chime notifies the “receiver,” or county recorder’s office, that the document has arrived.  The document is immediately placed in a queue that recognizes—based on county race-to-record policies—its position relative to other documents being submitted electronically, by mail, or by courier.

> review The county reviews the document image and accompanying data (fees, comments, etc.) and either rejects the document—returning it to you via the Web for resubmission, along with detailed comments—or accepts the document for recording.

> record Once the county accepts the document, it stamps and records it.

> return Seconds after the document is recorded, it is returned to you and is indexed for rapid and convenient retrieval.