E-recording is today's standard
for document recording.

E-recording is the process of submitting documents for recording online
and having them reviewed, recorded, and returned back to the submitter electronically.

How E-recording Works

SEND

Submitters electronically prepare or scan, upload, and submit documents through a web-based service for recording.

RECEIVE

The county or recording jurisdiction receives the documents electronically for processing.

REVIEW

Documents are reviewed by the county. Should they find any errors, the document will be rejected and returned back to the submitter for correction.

RECORD

After they have been reviewed and approved, documents will be processed, stamped, and officially recorded with the county.

RETURN

The county returns the stamped, recorded documents back to the submitter electronically, notifying them that the document(s) have been recorded.

E-recording, the standard for delivering
documents electronically, is available
across the country with Simplifile.

E-recording in
    
counties

More counties open their doors
to e-recording every day.

With organizations such as MISMO, PRIA, NACRC, and legislations that have made e-recording possible over the past decade, e-records are as legally binding as their paper-recorded document equivalents, which is why so many counties are coming on board.

Where you can e-record?

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E-recording Laws
& Legislation

Thanks to laws like UETA, ESIGN, and URPERA, e-recording has become today's standard for delivering public documents for recording. Learn more about the history of e-recording and the laws that have made e-recording possible.

Learn More

Benefits of E-recording

Make life simpler with Simplifile

Enjoy the countless benefits of e-recording with Simplifile.

Documents are recorded in minutes.

The biggest reason people have fallen in love with e-recording? The amount of time it saves.

Instead of waiting several days or weeks for documents to be recorded and mailed back to you, you can literally have your documents recorded in minutes using Simplifile…all with just a few mouse clicks.

To e-record with Simplifile, all you need is a computer and high-speed internet to upload and submit documents to counties. With paperless submission, the county also benefits as they are able to review documents, stamp and return to submitters through Simplifile with little or no delay.

In race-to-record states, e-recording can make all the difference in ensuring time-sensitive documents are recorded quickly and efficiently.

Avoid mailing costs, traffic, and wasted time.

Faster turnaround of recorded documents isn't the only way e-recording saves document submitters time. Getting in your car, driving to the courthouse, dealing with traffic, and waiting in line to record your documents every day is…no way to live. Especially when you can do it all electronically with Simplifile.

Everything from extra copy paper to envelopes, paper clips and postage can be avoided as you start recording documents electronically, saving you hundreds if not thousands of dollars annually on mailing expenses alone.

You also save time and money by not having to pay for travel time that employees may require to take walk-in documents to the county for recording. Ultimately, the little things can really add up, and both you and your employees will have more time to focus on other important tasks throughout the workday.

Eliminate check-writing expenses.

In addition to submitting your documents electronically for recording, Simplifile also enables you to pay the county’s recording fees electronically through our secure, web-based service.

This means no more writing checks and sending them in the mail where they are vulnerable to getting lost or altered en route to the county along with the paper originals.

Payments are securely processed via electronic funds transfer or Automated Clearing House (ACH), making it simple and easy to avoid payment errors that could delay recording.

E-recording also helps to reduce check fraud by increasing the security of your payment information and sending it directly to the county through electronic means.

Increase efficiency.

E-Recording with Simplifile will improve every aspect of your recording workflow and operations. With less paper-handling and check-writing, there is less room for manual, human error such as incorrect payment amounts, or packages getting lost in the mail.

Simplifile also helps you and your staff operate more efficiently as our service automatically tracks all fees and requirements for every document type in every county you e-record in.

Detailed reports and an archived recorded document history keep your files organized and secure, and enable you to quickly retrieve and print recorded document information, instead of having to waste time thumbing through file cabinets and stacks of paper. Even with the most organized paper filing systems for recorded documents, finding your e-recorded documents in Simplifile is far faster.

The ultimate benefit that comes with e-recording is cost-efficiency. No matter how many documents you record daily, monthly, weekly, or annually, you will save money by e-recording. By eliminating paper, fuel, checks, postage, envelopes, and other mailing supplies associated with recording, you'll see a positive impact on your bottom line.

Increase document security.

E-recording follows the same process of submitting documents for recording that is done every day by title companies across the nation – with one change. Instead of sending the original signed paper documents to the county or recording jurisdiction, they are scanned, sent, received, returned, and tracked via the internet. This change not only simplifies and accelerates all aspects of the recording process, but it’s also more secure.

How? For starters, you retain control of the original documents throughout the entire recording process. With traditional, paper document recording, you release the paper originals to a mail or courier service to be delivered to the county. These paper documents along with your check are much more vulnerable to being altered or stolen en route to the county, and check theft can compromise the safety of your entire escrow account.

Thankfully, when you submit your documents electronically through Simplifile, the electronic original cannot be changed or altered after you’ve submitted it to the recorder’s office, and you don’t have to worry about check fraud with payments processed securely through ACH, or Automated Clearing House.

Thousands of title professionals, attorneys, banks, and other document submitters entrust Simplifile to efficiently and securely deliver their documents for recording every day. You, too, can rest easy knowing you’ll have the security that comes with Simplifile’s e-recording service.

Shorten the recording gap.

For title professionals, a reduced recording gap with every e-recorded document is huge. With e-recording you can avoid the backlog of instruments and indexing delays that can occur with traditional, paper document recording. Because you aren’t using the mail with e-recording, you automatically expedite the recording of your documents, as they arrive immediately in the recorder’s office electronic queue after submission. This electronic, paperless process yields a much faster turnaround by the county, which is usually a matter of minutes, especially for time-sensitive documents.

In addition, your overall closing process will go much more quickly and smoothly, and it will definitely make your customers happier to have accelerated the process and minimized the risk of the recording gap.
Since joining Simplifile over four years ago, my bank has saved about $400 a year in envelopes, checks, and postage that we used to use when mailing mortgage documents to the county clerk.
Roberta E., Consumer Loan Assistant/Trainer
New Mexico Bank & Trust

See what some of our customers are saying about Simplifile

Don Clark, Register of Deeds in Saunders County, Nebraska, and his staff, talk about how Simplifile has improved their daily lives.

DISCOVER HOW E-RECORDING CAN BENEFIT YOU