Benefits

Enjoy the countless benefits of e-recording with Simplifile.

Submitting documents electronically through Simplifile saves you time, money, and helps you provide the best possible service for your customers.

Maybe we’re a little biased, but truthfully, there’s no faster, better way to record documents than e-recording with Simplifile; it has become today’s standard for delivering documents for recording.

When you e-record your first document, you’ll ask yourself why you didn’t get on board sooner. The benefits of e-recording include no more paper, postage, check-writing expenses, standing in line at the recorder’s office or documents getting lost in the mail. It’s true. E-Recording offers so many advantages to documents submitters, it’s no wonder thousands of title companies, banks, attorneys, and lien filers are implementing it all over the country.

Here are some of the biggest benefits of e-recording you’ll find with Simplifile’s service:

Documents are recorded in minutes.

The biggest reason people have fallen in love with e-recording? The amount of time it saves.

Instead of waiting several days or weeks for documents to be recorded and mailed back to you, you can literally have your documents recorded in minutes using Simplifile…all with just a few mouse-clicks.

To e-record with Simplifile, all you need is a PC, high-speed Internet access, and a scanner, which will enable you to scan, upload and submit documents electronically to the county in real time. With paperless submission, the recording process for the county also goes more quickly as they are able to review the documents from their computer, stamp them electronically, and return them back to you through Simplifile as recorded with little or no delay.

In race-to-record states, e-recording can make all the difference in ensuring time-sensitive documents are recorded quickly and efficiently.

Avoid mailing costs, traffic, and wasted time.

Faster turnaround of recorded documents is not the only way e-recording saves you time. Getting in your car, driving to the courthouse, dealing with traffic and waiting in line to record your documents every day is…no way to live. Especially when you can do it all electronically with Simplifile.

Everything from extra copy paper to envelopes, paper clips and postage can be avoided as you start recording documents electronically, saving you hundreds if not thousands of dollars annually on mailing expenses alone.

You also save time and money by not having to pay for travel time that employees may require to take walk-in documents to the county for recording. Ultimately, the little things can really add up, and both you and your employees will have more time to focus on other important tasks throughout the workday.

Eliminate check-writing expenses.

In addition to submitting your documents electronically for recording, Simplifile also enables you to pay the county’s recording fees electronically through our secure, web-based service.

This means no more writing checks and sending them in the mail where they are vulnerable to getting lost or altered en route to the county along with the paper originals.

Payments are securely processed via electronic funds transfer or Automated Clearing House (ACH), making it simple and easy to avoid payment errors that could delay recording.

E-Recording also helps to reduce check fraud by increasing the security of your payment information and sending it directly to the county through electronic means.

Increase efficiency.

E-Recording with Simplifile will improve every aspect of your recording workflow and operations. With less paper-handling and check-writing, there is less room for manual, human error such as incorrect payment amounts or packages getting lost in the mail.

Simplifile also helps you and your staff operate more efficiently as our service automatically tracks all fees and requirements for every document type in every county you e-record in.

Detailed reports and an archived recorded document history keeps your files organized and secure, and enables you to quickly retrieve and print recorded document information, instead of having to waste time thumbing through file cabinets and stacks of paper. Even with the most organized paper filing systems for recorded documents, finding your e-recorded documents in Simplifile is far faster.

The ultimate benefit that comes with e-recording is cost-efficiency. No matter how many documents you record daily, monthly, weekly, or annually, you will save money by e-recording. Eliminating paper, fuel used driving to the county, checks, postage, envelopes, and other mailing supplies as well as additional mailing fees to re-submit rejected documents – all of these little things can add up and moving toward a more paperless work environment with e-recording will positively impact your bottom line.

Increase document security.

E-Recording follows the same process of submitting documents for recording that is done every day by title companies across the nation – with one change. Instead of sending the original signed paper documents to the county or recording jurisdiction, they are scanned, sent, received, returned, and tracked via the Internet. This change not only simplifies and accelerates all aspects of the recording process, but it’s also more secure.

How? Well, for starters, you retain control of the original documents throughout the entire recording process. With traditional, paper document recording, you release the paper originals to a mail or courier service to be delivered to the county. These paper documents along with your check are much more vulnerable to being altered or stolen en route to the county, and check theft can compromise the safety of your entire escrow account. Thankfully, when you submit your documents electronically through Simplifile, the electronic original cannot be changed or altered after you’ve submitted it to the recorder’s office, and you don’t have to worry about check fraud with payments processed securely through ACH, or Automated Clearing House.

Thousands of title professionals, attorneys, banks, and other document submitters entrust Simplifile to efficiently and securely deliver their documents for recording every day. You, too, can rest easy knowing you’ll have the security that comes with Simplifile’s e-recording service.

Conveniently submit documents right from your desk.

Simplifile makes e-recording fit easily into your existing business workflow. Requiring only a computer with high-speed Internet access and a scanner to start submitting documents electronically, you never have to leave the office or even your desk to record documents. This not only makes the recording process more convenient for you, but it’s also more convenient for the county, as they receive your documents electronically and can review them for you in minutes from their computer.

With the ability to submit documents from your desk, you won’t have to waste time preparing documents to be mailed and shipped, including a self-addressed return envelope for the county, or get in your car and drive to the county where you stand in line and wait to record documents in person. You’ll have so much more time to allot to other important aspects of your work and will no longer have to make the 9 to 5 courthouse hours dictate your work day.

Shorten the recording gap.

For title professionals, a reduced recording gap with every e-recorded document is huge. With e-recording you can avoid the backlog of instruments and indexing delays that can occur with traditional, paper document recording. Because you aren’t using the mail with e-recording, you automatically expedite the recording of your documents, as they arrive immediately in the recorder’s office electronic queue after submission. This electronic, paperless process yields a much faster turnaround by the county, which is usually a matter of minutes, especially for time-sensitive documents.

In addition, your overall closing process will go much more quickly and smoothly, and it will definitely make your customers happier to have accelerated the process and minimized the risk of the recording gap.

Start sending documents with Simplifile.

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WHAT PEOPLE ARE SAYING
Simplifile is the best e-recording service to use when you have land documents to record. Their system is simple and fast.
Darren R.
LandSel Title Agency, Inc.
See what some of our customers are saying about Simplifile
Don Clark, Register of Deeds in Saunders County, Nebraska, and his staff, talk about how Simplifile has improved their daily lives.
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