What is electronic recording or e-recording?

E-Recording is the process of electronically recording documents by submitting, receiving and processing documents for recording via the Internet that would otherwise be sent to a county clerk or recorder’s office by express mail or courier service. E-Recording consists of the following simple, five-step workflow: submit, receive, review, record and return. To learn more about e-recording from a submitter’s perspective, click here. For a county, or “receiver,” perspective on e-recording, click here.

What equipment do I need to start e-recording with Simplifile?

As long as you have a PC with high-speed Internet access, a current Internet browser, and a scanner, you have all the essential equipment to begin e-recording. Click on the appropriate link for more details on minimum requirements for submitters and receivers (counties).

What are the benefits of e-recording vs. paper recording or filing documents through traditional means?

E-Recording offers several advantages over traditional, paper document recording:
  • – Faster recording, usually within minutes upon submission
  • – Streamlined and simpler document workflow
  • – Dramatically improved customer service and satisfaction
  • – Reduced paper, postage, check-writing expenses, fuel, time, and payment errors
  • – Fewer rejected documents
  • – Increased document security
Learn more about the benefits of e-recording for document submitters and receivers.

Is it legal to e-record?

E-Recording is 100 percent legal and accepted by the government, lenders, and underwriters.

In fact, it has become today’s standard for delivering public documents for recording. Federal ESIGN and state (UETA and URPERA) legislation have established the legal basis for secure, electronic recording and hundreds of counties in nearly every state across the nation are already e-recording today. As a result, major underwriters and lending institutions embrace e-recording, encouraging agent offices to adopt the practice to help streamline work processes, reduce costs, reduce recording gaps, and improve auditability and customer service levels.

Learn more about the laws and legislation that have made e-recording possible.

Why should I use Simplifile as my e-recording service provider?

We make e-recording simple and easy. As the e-recording industry leader with the largest and fastest-growing network of counties nationwide, our customers enjoy the convenience of Simplifile’s intuitive, online service, cost-saving benefits, and professional customer support that is second to none.

With local representatives throughout the U.S., we provide free training and demonstrations, building personal relationships with our customers and helping them streamline their recording processes.

We aim to educate and provide users with the best services and solutions to make e-recording even simpler, and we love seeing new customers experience the time and cost-saving benefits that come with using Simplifile.

Every day, thousands of organizations just like yours entrust us to deliver their documents quickly and securely to recording jurisdictions all over the nation. No matter what size your county or organization, or how many documents you record, Simplifile can provide you with an e-recording solution tailored to your needs.

How much does it cost to e-record with Simplifile?

Simplifile provides a more cost-effective way to submit documents for recording online compared to using express mail, runners, or a courier service. Document submitters pay a per-document submission fee for each document successfully recorded, regardless of length. For counties and recording jurisdictions, no matter how big or small, Simplifile’s service is free, introducing no additional burden on county budgets or taxpayers. For more information on pricing for document submitters, click here.

When e-recording with Simplifile, what happens to my original documents?

When e-recording with Simplifile, your original documents never leave your office. You simply scan the original documents to create a digital image, which is electronically transferred to the county recorder for review and recording. The original paper documents remain with you. Simplifile recommends that you stamp the original documents to designate them as “Electronically Recorded”, and that you record the date, time, county and any other identification information on the stamp to prevent accidental resubmission.